Meet the race director between 11:00AM and 1:00PM on race day to help mark the race course.  Course marking takes between 1.5 and 3.5 hours depending on the specific course, distance and conditions.  Suggested that you wear a hydration pack (do not carry water bottles as you need use of your hands), sun-screen, bug repentant, rain jacket, work gloves, etc.  Dress light and be prepared to move quickly – mostly fast walking while installing flags with some slow jogging depending on time.

Parking, believe it or not, is one of the most important jobs on race day. Arriving and parking at the event is runners first touchpoint with the race and we want it to be a positive, low-stress experience for them. Keep in mind that it is a weeknight, runners may have been stuck in traffic, running late from work, and may be stressed. If anyone is stressed, impatient, etc. please kill them with kindness – it is the best technique!

The goal is to help direct traffic / parking so we safely optimize the parking space available to us at each venue.

You will meet at race start / finish area at 4:45PM, looking for parking coordinator Bill Pomerenke. Bill will provide instruction and introduction to other volunteers helping with parking. Bill will be wearing a blaze orange safety vest. You will be issued a fluorescent yellow safety vest and two-way radio (parking uses channel 1). The parking volunteer position lasts until about 6:30PM. You may want a hat / sunglasses for a sunny day, and a rain jacket for inclement weather. Having a beverage with you is a good idea.

Help get runners checked in, hand out “swag” (usually stickers), check ID’s / hand out wrist-bands, answer questions and more.  Starts at 5:00PM, arrive by 4:45PM for instruction and to meet up with rest of volunteers that are helping.  Report to race start / finish area.  Goes until about 6:30PM.

Water stops are located about 3 miles into each race (no aid station for our 5Ks) – so usually see their first runners around 6:45PM – so, if possible report to the start finish area around 6:00PM to meet up with other volunteers who are headed to the aid stations or to get final instruction.  Help setup the aid station – then when runners come through hand them water, sponges etc. and look for any runners that might be in distress.  Help cleanup aid station when all runners are through and haul equipment back to the trail when done.

The direct link to this information is https://www.endlesssummertrailrunseries.com/volunteer-jobs/#course-sweeping

Sweeping (and marking) trails is a volunteer position for those who are looking to make a long term / several-year commitment. While it is one of the most fun jobs on race day, it is also one with the steepest learning curve, and its execution is imperative to the safety and success of the event. Please email us if you have interest in learning our sweeping (and trail marking) system and would like to become a sweeper (and/or a trail marker) with us! Having sweeping volunteers with medical training is a plus.

Description and Responsibilities:

After the start of the race, the race director will release the sweep team, so they can begin the sweep. Sweepers should not depart until they are released, since once in awhile we will have a last-minute straggler / starter who checked in late, and whom we are allowing to start the race.

Course sweeps follow the last runner at a respectful / out of site distance; picking up flags and arrows, looking for runners in distress, and picking up any garbage (from the race, or otherwise). Course sweepers should be very fit and able to cover the course without issue. Sweepers will be hiking, not running. The sweeping team should always stay together / never split up, unless in the event of an emergency where splitting up is warranted and carefully coordinated. Carrying a small pack to stash marking arrows, or an excess of markers is suggested. Plan to be out for an extended duration (you can look at previous years results to get an idea of the finish time of the last runner). Bring water and some calories. Carrying a basic first aid kit is advised. Sweepers may want to wear a pair of work gloves as the fiberglass markers can give fiberglass slivers (never rub your hands up and down the markers – you will get slivers).

Course Specifics: It pays for sweeps to review the course maps prior to the races, have a copy of the course map on their phone, or a printed copy. The Lebanon 10KM is a two loop course. The last runner needs to be followed (at a respectful / just out of sight distance) on the first loop, so we know where the last runner is on the second loop – so we know when it is safe to start picking up flags / taking down the course. The other three races French 5K, Lebanon 7M and Spring Lake 5M are single loop races, so flags can be picked up right away / behind the last runner – while appropriately reconfiguring any intersections that see two way traffic.

Radio / Communications / Emergencies: All of the races have cell coverage. In the event of a true emergency (ex. heart-attack, death, etc.) dial 911, then call the race director. In the event of medical non-emergency (ex. sprained ankle, runner needs transport off of the course) call the race director and the race medical volunteer, if there is one. New in 2024, we will be experimenting with two-way radios on the sweep at some of the races. Please conduct yourself professionally on the radio; i.e. no profanity, unnecessary communication, goofing-off, etc.